Clarification Text On Processing Personal Data For Employees

CLARIFICATION TEXT ON PROCESSING PERSONAL DATA FOR EMPLOYEES

CLARIFICATION TEXT ON PROCESSING PERSONAL DATA FOR EMPLOYEES

Data Controller: T.R. Büyükçekmece Municipality

Address: Fatih Mah. Şehremini Sok. No:1 Büyükçekmece / İstanbul

This Clarification Text has been prepared by the T.R. Büyükçekmece Municipality as the Data Controller (hereinafter referred as the “Organization”) to inform you, our valuable employees about your personal data that we process pursuant to the Law on Protection of Personal Data No. 6698 (hereinafter referred to as "KVKK") and the relevant legal regulations.

Your Processed Personal Data and the Scope of Its Process

Personal data are any data that identifies or enable to identify your identity. For instance, your name and surname, phone number or bank account information are personal data. Processing your personal data refers to obtain, modification, save, keep, delete, describe, transfer processes.

Your Identity Data

Your Processed Personal Data

Purposes of Processing Your Data

Legal Reason for Our Data Processing Activities

Name, Surname, TR Identity Number,
Birth place, Birth date,
Marital Status,
Gender,
Mother’s name, father’s name,
Your Identity Data,
Passport information,
Photocopy of the driver’s license,
Signature

Fulfillment of Employment Contract and Legislation Obligations for Employees,

Planning of Human Resources Process,
Carrying out the Employee Candidate / Intern / Student Selection and Emplacement Processes,
Carrying out the application process of candidate employees,
Carrying out Course Registration Process,
Carrying out Library Membership procedure,
Carrying out the Talent / Career Development Activities

Providing information for authorized persons, institutions and organizations,
Carrying out/ auditing work activities,
Carrying out storage and archive activities,
Execution of the agreement processes,
Carrying out Internal Audit / Investigation / Intelligence Activities,
Carrying out education activities,
Carrying out Skill/Career Development Activities,
Carrying out the Activities in line with the legislation
Carrying out the Occupational health and safety activities,
Carrying out emergency management process,
Carrying out social responsibility and civil society activities,
Follow up the requests/complaints,
Carrying out the finance and accounting Works
Carrying out bidding process,
Carrying out adequate pay activities,
Ensuring the Security of Data Controller Operations,
Carrying out the Access authorization
Carrying out the information security processes,
Carrying out the Environmental Protection Activities,
Carrying out the administrative sanction processes,
Carrying out the auditing/ ethical activities,
Carrying out /Organization of Workplace Inspections,
Carrying out Workplace Closing Process/Its Organization,
Realization of Destruction Process,
Carrying out the Control of Labels and Tariffs of Businesses Excavation and Construction Waste Control Processes,
Prevention / Inspection of Pavement Occupation,
Control of Business Opening and Closing Hours,
Carrying out the process for “Evden Yeniden Okula” Project
Organizing Travel program
Carrying out / Supervision of Project Design Processes,
Carrying out / Supervision of Project Approval Processes,
Carrying out communication activities

Establishment and/or performance of contract
Fulfilling the legal responsibilities
Legitimate Interest of the Data Controller
Explicitly foreseen in the law

Your contact data

Your Processed Personal Data

Purposes of Processing Your Data

Legal Reason for Our Data Processing Activities

Address
E-mail address
Phone number

Fulfillment of Employment Contract and Legislation Obligations for Employees,
Planning of Human Resources Process,
Carrying out Work Activities/Its supervision,
Carrying out Protection and Archival Activities,
Carrying out Educational Activities

Planning of Human Resources Process,

Ensuring the Security of Data Controller Operations,
Management of the access authorization,
Carrying out Information Security Process,
Carrying out Environmental Protection Activities,
Carrying out / Organization of Passport / Visa Application Processes,
Organizing Travel program
Follow up the requests/complaints
Carrying out communication activities

Establishment and/or performance of contract
Fulfilling the legal responsibilities
Legitimate Interest of the Data Controller

Personnel Data

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Title, Date of recruitment - termination, Salary, Military status, Position, Department, Misdemeanor (discipline),	Fulfillment of Employment Contract and Legislation Obligations for Employees, Planning of Human Resources Process, Carrying out Work Activities/Its supervision, Carrying out Protection and Archival Activities Carrying out Wages Policy Carrying out Internal Audit / Investigation / Intelligence Activities, Carrying out Educational Activities Carrying out the Talent / Career Development Activities, Carrying out the Activities in compliance with the legislation Carrying out Occupational Health / Safety Activities Informing the Authorized people, institutions and organizations, Carrying out the Emergency Management Process, Carrying out Social Responsibility and Civil Society Activities, Follow up the requests/complaints, Carrying out Financial and Accounting Works Ensuring the Security of Data Controller Operations Management of the access authorization, Carrying out the information security processes, Carrying out Environmental Protection Activities, Carrying out administrative Sanction Process, Carrying out / Supervision of Project Design Processes,	Establishment and/or performance of contract Fulfilling the legal responsibilities Legitimate Interest of the Data Controller

Your Financial Data

Your Processed Personal Data

Purposes of Processing Your Data

Legal Reason for Our Data Processing Activities

Account number,
Iban Number

Fulfillment of Employment Contract and Legislation Obligations for Employees,
Planning of Human Resources Process,
Carrying out Work Activities/Its supervision,
Carrying out Financial and Accounting Works
Carrying out Wages Policy

Establishment and/or performance of contract
Fulfilling the legal responsibilities

Your Audio-Visual Recordings

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Photograph	Planning of Human Resources Process, Carrying out Work Activities/Its supervision, Carrying out Protection and Archival Activities	Establishment and/or performance of contract

Your Financial Data

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Account Number	Carrying out Financial and Accounting Works, Carrying out Work Activities/Its supervision,	Establishment and/or performance of contract Fulfilling the legal responsibilities

Your Physical Place Safety Data

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
CCTV Recordings	Ensuring Physical Place Security, Ensuring the Security of Data Controller Operations	Legitimate Interest of the Data Controller, Fulfilling the legal responsibilities

Your Work Experience Data

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Educational Background, Certificate Information	Fulfillment of Employment Contract and Legislation Obligations for Employees, Planning the Human Resources Process, Carrying out Work Activities/Its supervision, Carrying out Protection and Archival Activities	Establishment and/or performance of contract Fulfilling the legal responsibilities,

We process the following data based on your explicit consent. We would like to remind you that you always have the opportunity to withdraw your consent.

Location

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Vehicle Tracking	Tracking the vehicles within the Municipality Structure	Explicit Consent

Scope of Your Processed Sensitive Personal Data and Processing

Sensitive personal data are data about race, ethnic origin, political opinion, philosophical belief, religion, sect or other beliefs, costume and clothing, membership to associations, foundations or unions, health information, sexual life, criminal convictions and security measures, as well as biometric and genetic data.
Sensitive personal data are data, may cause the person to be exposed to discrimination or become a victim if found out by third parties. For this reason, we know that such data require more strict protection and we are extremely sensitive during their processing.

Your Health Information

Your Processed Sensitive Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Health Reports for recruitment, Disability Status	Fulfillment of Employment Contract and Legislation Obligations for Employees, Carrying out Work Activities/Its supervision, Carrying out Protection and Archival Activities, Carrying out the Activities in compliance with the legislation, Carrying out Occupational Health / Safety Activities, Informing the Authorized people, institutions and organizations	Workplace Doctor Establishment and/or performance of contract

Your Criminal Conviction and Security Measures Data

Your Processed Personal Data	Purposes of Processing Your Data	Legal Reason for Our Data Processing Activities
Criminal Record	Planning the Human Resources Process, Carrying out Internal Audit / Investigation / Intelligence Activities	Establishment and/or performance of contract

The Recipient Groups that We Transfer Your Personal Data and Purpose of the Transfer

Your personal data may be transferred to domestic recipients, adhering to the abovementioned legal reasons. Our transfer activities are as follows:

Domestic Recipient Group	Purposes of Processing Your Data
Authorized Public Institutions and Organizations	Fulfillment of Employment Contract and Legislation Obligations for Employees, Planning the Human Resources Process, Informing the Authorized people, institutions and organizations Carrying out Wages Policy Carrying out Internal Audit / Investigation / Intelligence Activities, Carrying out the Activities in compliance with the legislation Carrying out Occupational Health / Safety Activities, Informing the Authorized people, institutions and organizations Carrying out emergency management process, Carrying out Communication Activities, Carrying out Financial and Accounting Works Carrying out Work Activities/Its supervision, Carrying out adequate pay Process Carrying out Environmental Protection Activities, Execution of Administrative Sanction Processes, Execution of Audit / Ethical Activities, Carrying out/ oranization of workplace inspections, Realization of Destruction Process, Carrying out the Control of Labels and Tariffs of Businesses, Excavation and Construction Waste Control Processes, Prevention / Inspection of Pavement Occupation, Control of Business Opening and Closing Hours, Carrying out Course Registration Process, Carrying out / Organization of Passport / Visa Application Processes,
Real Persons and Private Law Legal Entities	Carrying out the auditing/ ethical activities, Carrying out /Organization of Workplace Inspections, Realization of Destruction Process, Carrying out the Control of Labels and Tariffs of Businesses Excavation and Construction Waste Control Processes, Prevention / Inspection of Pavement Occupation, Control of Business Opening and Closing Hours,
Our Suppliers	Carrying out / Organization of Passport / Visa Application Processes, Organizing Travel program
Employer Company	Carrying out the Employee Candidate / Intern / Student Selection and Emplacement Processes, Carrying out the application process of candidate employees,
Citizen	Follow up the requests/complaints

Your personal data may be transferred to foreign recipients, adhering to the abovementioned legal reasons

Foreign Recipient Group	Purposes of Processing Your Data	Transferred Data Categories
Suppliers	Organizing Travel program	Identity Card Contact

Our Preservation Period of Your Personal Data

Your personal data is stored for a period stipulated in the relevant legislation or for the periods required by the processing purposes. Your data will be deleted, destroyed or anonymized ex officio or upon your request, in case the legal grounds requiring data processing are eliminated.

We would like to point out that your data stored within the Organization is stored for periods determined in accordance with the guidelines and instructions regarding archival activities and storage periods published by the relevant Ministry.

Your Rights Regarding Your Data

Relevant person refers to the real persons whose personal data are processed. You, our valued employee, have the following rights regarding your personal data processed in accordance with the KVKK:

To learn whether your personal data is processed or not,
Requesting information if your personal data is processed,
To learn the purpose of processing your personal data and whether they are used in accordance with the purpose,
To know the third parties to whom personal data is transferred, in the country or abroad,
Requesting correction of personal data in case of incomplete or incorrect processing,
Requesting the deletion or destruction of personal data within the framework of the conditions stipulated in KVKK c,
Requesting notification of the third parties to whom personal data has been transferred, about the correction of incomplete or incorrect data and the deletion or destruction of personal data upon your request,
Objecting to the emergence of a result against the person herself/himself by analyzing the processed data exclusively through automated systems,
Requesting the compensation of the damage in case of loss due to unlawful processing of personal data.

Methods You Should Follow to Exercise Your Rights

For your applications and requests regarding your personal data, through the Relevant Person Application Form,

By sending to the address “Fatih Mah. Şehremini Sok. No:1 Büyükçekmece / İstanbul” with your original signature and a copy of your identity card,
By signing with secure electronic signature or mobile signature and sending it to kvkk@bcekmece.bel.tr e-mail address,
By signing with secure electronic signature or mobile signature and sending it to buyukcekmecebelediyesi@hs01.kep.tr via registered electronic mail (KEP),
By applying in person with a valid identity document you can send it to the organization.

Within the scope of the legal obligations regarding the procedures and principles of application to the data controller, you, as the relevant person, must submit your name, surname, your signature if your application is written, your identity number if you are a citizen of the Republic of Turkey, your nationality if you are a foreigner, your passport number (or identity card number, if any), your place of residence or your business address for notification, your e-mail address and fax number for notification, if any, and finally the subject of the request. In addition, you must include documents confirming the identity and information and documents related to the subject of the request in your application.

In order for us to operate the process in the most efficient way for you, you must clearly and understandably state which of your rights you want to exercise in your request, and the details of the process you request.

We would like to emphasize that the subject of the request must be related to the relevant person. If an application is made on behalf of someone else, the person making the request must rely on a specially documented authorization (power of attorney) for the requested process. Unauthorized applications will not be considered.

Evaluation of your Application

We evaluate your applications and get respond you as soon as possible and at the latest within 30 days from the date of receiving your application.

CLARIFICATION TEXT ON PROCESSING PERSONAL DATA FOR EMPLOYEES

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